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Notion VS Airtable: Choose the right tool for your productivity

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September 15, 2023

Companies and individuals alike are constantly on the lookout for solutions to improve their day-to-day productivity. Notion and Airtable, two no-code popular tools designed to support and automate certain activities. Each offers a different approach to meeting the varied needs of its users.


Notion, with its exceptional versatility, offers a space in which to express ideas, manage projects, collaborate in teams, and even automate complex tasks. On another point, Airtable stands out as a no-code solution focused on the creation of customized applications based on supplied data.


How do Notion and Airtable work? What are their features and how can they really improve the daily lives of thousands of people around the world? In this Notion Vs Airtable review, we'll take an in-depth look at the particularities of these two tools and help you make the right choice.


Notion: An in-depth overview of Notion

What is Notion

Notion is an All-In-One Productivity Tool ideal for creating a personal or collaborative space. It's an versatile tool on which you can spread out your thoughts, organize your days and activities, manage a team, and to go even further, automate your business. Notion is defined as a powerful Modern-Day Project Management Software that enhances productivity and helps you achieve your goals with the results you expect.

How does Notion work?

With its drag-and-drop functionality and various options, Notion presents itself as an infrastructure with several sections and compartments. You can assign tasks, prioritize them according to a calendar and track progress. This makes it a complete program for personal and professional organization.

What's more, you can create an entire dynamic page on Notion, adding components as you wish, such as text, videos, images and so on. It integrates with other third-party apps and is adapted to support databases.

Notion's strenghts and weaknesses


Notion has many Strenghts and a few weaknesses when it comes to use.

Notion's strenghts:

  • Real-time collaboration.
  • User authorization control.
  • Wide range of customizable templates.
  • Integration of various tools.
  • AES-256 data encryption.

Notion's weaknesses:

  • Complex interface for beginners.
  • Longer learning curve.
  • Fewer integrations than Airtable.

Notion pricing


Get started on Notion with its free offer that gives you access to a workspace, Slack and GitHub integration. Then, you can invite up to 10 users. Next, we have the Plus offer billed at $10 a month. This subscription authorizes you to create unlimited blocks and upload files, and a capacity to collaborate with 100 people.


The Business plan is designed for businesses and costs $18 a month. The main features of this offer are: private team spaces, advanced analytics data on pages, 90-day page history, accepts up to 250 guests, an enhanced SSO SAML security system.


Finally, Notion offers a custom pricing quote for businesses  Enterprise subscription. For this offer, you can even request a trial. Features of the Enterprise plan include: advanced controls and security, audit log, customer account manager, unlimited page history.


Examples of using Notion


Notion can help you create various solutions to support your day-to-day operations. You can develop an application to help you manage your accounts. It can record all the services you offer, as well as your regular customers. You'll be able to generate invoices twice as fast, and check pending invoices for payment reminders.


What's more, if you manage media or social networks on which you communicate, Notion lets you set up a calendar to plan and write all your content.


Or, if you run an agency and manage a team, Notion can be a great help in managing clients, keeping track of task progress, drawing up a to-do list or roadmap. In short, Notion can be used for many purposes. All you need is an idea and you're ready to go.

Airtable : An in-depth overview of Airtable


What is Airtable


Like Notion, Airtable is a no-code organization and management tool, but with a different process. Airtable is first and foremost a no-code tool that lets you create customized applications based on the data you provide. Aimed primarily at businesses, it meets the needs of growth to improve, automate and monitor various processes: sales, marketing campaigns, after-sales service and others.

How does Airtable work?


With Airtable, you can create large databases, modify them and delete them as required. It's easy to learn and requires no programming skills. It also allows you to set up teams and encourage collaboration between them.


It's a flexible tool where you can share data or information with other members. Productivity on Airtable boosts your performance tenfold, because decisions are made faster. In fact, it offers predefined templates on which you can build if you don't want to start from scratch on a spreadsheet.


Airtable's strenghts and weaknesses

Airtable has many Strenghts and a few weaknesses, which are listed below.

Airtable's strenghts :

  • User-friendly, customizable interface.
  • Easy to learn.
  • On-time visualization of activities.
  • Over 30 integrations with various excellent tools.
  • Automatic data backups.

Airtable's weaknesses :

  • Fewer customizable templates.
  • Less template customization.


Airtable pricing


Airtable offers several pricing plans to meet your varying needs, depending on the scope of your projects. First of all, you can start using Airtable with the basic plan. It's totally free, has unlimited database capacity and plenty of other benefits, including a team collaboration option that allows up to five editors.


The second plan, called "Plus", costs $12 and features 5,000 records per database, 5 GB of attachments and automatic table synchronization. This is followed by the Pro service at $24 a month, which offers Gantt and Timeline views. Next, a one-year history backup and seven (07) synchronization integrations including Jira Cloud.


Finally, the Enterprise plan, which allows you to extend your databases to an unlimited extent and operate over 250,000 records. With this service, you get priority access to Airtable's customer support team, who will respond to all your concerns. The Enterprise plan includes numerous benefits, such as control over advanced interfaces, a three (03) year project history, and unlimited workspaces per organization.

Airtable's application examples

If you're a business owner or manager, Airtable can support you in the recruitment process. Imagine having a solution that allows you to manage the entire recruitment process, including job offers and candidates, in a separate table. And that's not all: thanks to it, you can promote job offers on various online platforms to recruit the profile that matches your requirements.


Secondly, Aitable is suitable for all companies that regularly analyze the competition. Such a solution enables you to take advantage from several range of features to differentiate your offers from those of your competitors, identify the niche in which you need to evolve, as well as your market share.


All in all, Airtable presents itself as a versatile project management tool that can be applied to a variety of corporate contexts. Other instances of Airtable use can be found in the following situations: : software development, non-profit grant tracking, finance management, event planning, etc.


Comparison between Notion and Airtable


We're now going to delve a little deeper into our productivity tool comparison between Notion and Airtable. Here are some of the key features that unite them, but also set them apart.


User interface and handling


Airtable's interface is easy to use and understand. Unlike no-code database management productivity solutions with very limited customization, Airtable lets you create customized vusual interfaces. You can add elements such as grids, numbers, graphs, tables and layouts.

Then you can create interaction on your application through the elements, allowing information to be recorded and modified. You can even preview your design to see if everything is functional, such as workflow, before sharing with collaborators or other external users.

While Airtable is easier to learn and use, Notion has a rather vast interface with a wide range of features. One of its constraints is that it requires more customization, which may not be suitable for a user who wants a quick solution. It therefore has a long learning curve.

From its empty page, you can create a workspace by integrating a roadmap, a notepad to list your ideas. What's more, you can develop a plurality of sections in your Workspace by assigning responsibilities or mission orders to each of your members.

In short, Airtable is user-friendly and customizable for data management, while Notion offers greater versatility, but requires more customization and learning.

Collaboration and project management tools

Notion's collaboration option lets you share the pages you've created with other members of your team, or even your customers. One of the major advantages of collaboration on Notion is the ability to collaborate in real time without constraints, and to grant permissions to the users you invite.

With alerts and notifications, you're instantly informed whenever someone makes changes to a project. So you're always up to speed with the progress of activities with your team.

Airtable makes it easy to communicate and collaborate, so you can manage projects as a group, share data and get things done efficiently. Then, with solutions like Kanban, Gantt or Timeline, you can visualize activities on time.

Apart from these points, Airtable generates shared view links. This feature lets you view grids, tables, a gallery, a kanban, etc., in a single view.



Notion and Airtable both offer templates you can use to get started. Notion offers over 5,000 customizable templates in several categories. You've got templates for work, school, projects, document management, Wiki templates with unique workflows.

Recently, Notion released up to 219 new categories of templates for healthcare, portfolios, startups and more.

Airtable has made available on its platform a panoply of templates to rapidly develop any type of solution. Unlike Notion, there are only twenty or so template categories, but they're all very powerful. For example, there are templates for :

  • support marketing campaigns,
  • plan events,
  • manage human resources,
  • sales and customer management.


The only limitation (which isn't really a limitation) you encounter with the templates offered by Airtable is that they are limited in terms of customization compared to Notion.

On this point, Notion wins out, as it offers more templates that can be customized without limits, unlike Airtable.

Third-Party Integration

Airtable's strength lies in its ability to integrate a large database and third-party tools. Airtable has over 30 integrations, divided into several categories: CRM media, payments, analysis, customer service, project and file management, communication, events, social networks, etc.

These different integrations help you to improve your workflow for powerful automation, and above all to synchronize your data.Tools such as Salesforce, Google Calendar, Jira, Google Drive and Github are references. For example, you can integrate Asana, a tool for organizing your tasks for greater productivity.

And for those who love blogging, Airtable perfectly integrates WordPress to manage your content, record comments or archive them in Airtable.

In the case of Notion, it also integrates tools for improving work efficiency. It centralizes all the data from various sources that you import into its system. You can even integrate audio, video, document and other files. Miro, Loom, PDF, Slack, GitHub are just some of the integration tools compatible with Notion.

If you plan to add other tools to Notion as airtable dynamically, you can use the API for more customized integration, or link it to external platforms.

Data security and reliability

Notion is just as secure as Airtable. Notion's security system regularly checks the different sections of your application. Access control is based on two-factor authentication to protect you against any kind of vulnerability.

In fact, all user data on Notion is encrypted and stored using AES-256 and in transit with TLS 1.2 (these are security protocols used to protect the confidentiality of data during transmission over the Internet). In other words, your data is locked by a complex algorithm, and only the encryption key is needed to read it.

Notion also equips its employees to deal with all types of threats. They are also backed up by the services of AWS, which ensures the physical security of their data centers.

Airtable ensures the security of your data in several ways. Firstly, when you send or receive data, it is protected by a strong lock - a 256-bit encryption key. This makes it difficult for intruders to intercept your data and read it.

What's more, your data stored on Airtable's servers is encrypted so that only the right keys can open it. And even in the event of a problem, Airtable automatically backs up your data so that it can be restored.

What's more, you can perform backups manually and export your data to HTML, CSV or PDF files. The API is also an option for recovering your backed-up data. All this together ensures that your information remains private and secure when you use Airtable.


Conclusion: Which to choose between the two?


Notion and Airtable are two project management software packages that offer management, team collaboration and organization functionalities. However, they are best suited to specific needs based on their distinct and powerful features.

Notion stands out for its versatility. It's ideal for you if you're looking for personal space or complete collaboration. You can organize tasks, manage teams, automate processes and create dynamic pages. The major constraint with Notion is its ease of use and longer learning curve, due to its multiple functionalities and extensive customization.

On the other hand, Airtable is a no-code tool that focuses on creating customized applications from data. It is suitable for companies wishing to improve, automate and monitor various processes in their business. Airtable offers a user-friendly visual interface with less customization than Notion. Nevertheless, its extensive integrations with other tools and its ability to manage large databases make it a better choice.

All in all, you're looking at two powerful tools whose potential you can judge according to your specific needs. Do you have any questions about Notion and Airtable? 

Contact us for your No code projects

At Noxcod, we use a wide range of no-code tools such as Notion and Airtable to create advanced solutions that meet the demands of our time. For over five years now, we've been developing high-performance applications and websites for start-ups and major corporations around the world.

As an agency, and thanks to the power of no code, we're able to offer you better results (sometimes exceeding your expectations) in no more than two months. What project would you like to develop to change your dynamic for good? We're ready to listen and support you in achieving your goals.

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